Privacy Policy

Pietersburg Fotografie Klub
Effective Date: 16/09/2025

Pietersburg Fotografie Klub (“PFK”, “we”, “our”, “us”) respects your privacy and is committed to protecting your personal information. This Privacy Policy explains how we collect, use, store, and safeguard your personal information in accordance with the Protection of Personal Information Act, 4 of 2013 (“POPIA”).

1. What information we collect

We may collect the following types of personal information:

Full name and surname
Contact details (phone number, email address, physical address)
Membership details (application forms, payment confirmation, attendance records)
Photographs, videos or media you submit or that are taken during club events
Website usage data (via cookies, analytics tools, or forms you complete)

2. How we use your information

Your information is used for purposes including:

Managing membership applications and renewals
Communicating about club events, meetings, and news
Processing payments and maintaining accurate records
Publishing photographs (with consent) on our website, newsletters, or social media
Improving our website and services through analytics

3. Sharing of information

We will not sell or rent your personal information. We may share your information only when:

Required by law or regulation
With trusted third parties who provide services to the club (e.g. web hosting, email newsletters)
With your consent (e.g. publishing a member photo in a competition gallery)

4. Your rights under POPIA

You have the right to:

Request access to your personal information
Ask us to correct or update inaccurate details
Object to the processing of your information for direct marketing
Request that your personal information be deleted (subject to legal or contractual obligations)

To exercise these rights, please contact our Information Officer (see section 7).

5. Security of your information

We take reasonable measures to protect your personal information from loss, misuse, unauthorised access, or disclosure. However, no method of online storage or transmission is 100% secure.

6. Cookies and website usage

Our website may use cookies and analytics tools to:

Improve user experience
Track website traffic and engagement
Remember preferences

You can adjust your browser settings to refuse cookies, but some features may not function properly.

7. Contact details

Information Officer: Pietersburg Fotografie Klub Committee
Email: info@pietersburgfotografieclub.co.za
Phone: 067 400 3506
Address: 27 Plein St, Polokwane Central, Polokwane, 0699
Website: https://pietersburgfotografieclub.co.za

8. Updates to this policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page with a revised effective date.