Pietersburg Fotografie Klub

Promotion of Access to Information Act (PAIA) Manual

Pietersburg Fotografie Klub
Prepared in terms of Section 51 of the Promotion of Access to Information Act, 2 of 2000 (“PAIA”)

1. Contact details

Information Officer: Pietersburg Fotografie Klub Committee
Address: 27 Plein St, Polokwane Central, Polokwane, 0699
Tel: 067 400 3506
Email: info@pietersburgfotografieclub.co.za
Website: https://pietersburgfotografieclub.co.za

2. Introduction

This PAIA Manual has been compiled in accordance with the requirements of the Promotion of Access to Information Act. The purpose of this Manual is to inform the public of the categories of records held by Pietersburg Fotografie Klub (“PFK”), and the procedures to follow when submitting a request for access to such records.

3. Records held by PFK

PFK holds the following categories of records (either in hard copy or electronic form):

  • Statutory records: Founding documents, constitution, minutes of annual general meetings

  • Membership records: Application forms, registers, attendance records, payment confirmations

  • Financial records: Bank statements, income/expenditure records, invoices, receipts

  • Photographic and creative records: Photographs, competition entries, exhibition materials

  • Administrative records: Correspondence, newsletters, general communications

  • Website and digital records: Website content, social media content, email lists

4. Access procedure

  • Requests for access to records must be made in writing, using Form C as prescribed by PAIA.

  • The completed request must be sent to the Information Officer (see section 1).

  • The request must include sufficient detail to identify the record and the identity of the requester.

  • A request fee may be charged in accordance with the Act.

5. Grounds for refusal

PFK may refuse access to a record in circumstances permitted by PAIA, including but not limited to:

  • Protection of personal information of members and third parties

  • Protection of confidential information supplied by third parties

  • Protection of the safety or property of individuals

  • Protection of privileged records (e.g. legal advice)

6. Availability of this manual

This PAIA Manual is available for inspection, free of charge, at:

7. Information Regulator

Complaints or queries relating to PAIA or POPIA compliance may also be directed to:

Information Regulator (South Africa)
JD House, 27 Stiemens Street, Braamfontein, Johannesburg, 2001
PO Box 31533, Braamfontein, Johannesburg, 2017
Tel: 010 023 5200
Email: complaints.IR@justice.gov.za / infoIR@justice.gov.za
Website: https://www.justice.gov.za/inforeg/

8. Updates

This Manual will be updated as required to reflect any material changes in PFK’s operations or records.

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